Can I Write My Own VPAT ACR: Step-by-Step Guide for Beginners
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Introduction
A VPAT® (Voluntary Product Accessibility Template) and an ACR (Accessibility Conformance Report) are documents that explain how well your product meets accessibility standards like WCAG and Section 508.
Organizations need such documentation for legal compliance. Moreover, these reports also build trust with customers, government buyers, and users with disabilities.
Can I write my own VPAT ACR?
Yes, you can fill out the VPAT on your own if you stay accurate. Remember, honesty is crucial because a sloppy report can hurt credibility. And if you are unsure, bring in ADACP accessibility experts to guide you.
By working with accessibility experts, organizations gain:
- Accurate compliance documentation
- Stronger market opportunities
- Long-term ROI
One well-prepared VPAT ACR can open doors to new markets and deliver measurable returns for years to come.
This guide will show you how to write a VPAT ACR. But the truth is one mistake can cost you contracts and trigger legal risks. That’s why most organizations rely on accessibility experts to ensure success.
What is a VPAT and an ACR?
When organizations talk about accessibility compliance, two terms usually come up: VPAT and ACR. They sound technical but the concepts are simple once we break them down.
The VPATs and ACRs are more than paperwork. They are compliance passports. They help organizations avoid lawsuits and prove to customers that accessibility is taken seriously.
Source: https://www.adacompliancepros.com/voluntary-product-accessibility-template-vpat
Why does this matter in the real world?
Imagine a software company that wants to sell its product to a U.S. government agency. Federal procurement rules require accessibility documentation. The agency will need an official ACR from the organization. Without it, the deal can be rejected outright. With it, the software company removes a major barrier to sales.
Why Would You Write Your Own VPAT/ACR?
Writing your own VPAT/ACR can have clear advantages:
- Cost savings: Smaller companies or startups with tight budgets may take the DIY VPAT route to save money.
- Deeper product knowledge: The in-house ACR drafting forces your developers, product managers, and accessibility leads to take a closer look at how accessibility features are truly built into the product.
- Control over wording and transparency: By writing it yourself, you decide how to explain limitations and strengths. This brings consistency with your brand’s communication style.
However, there are real risks if you make mistakes. Technical errors or overstatements can result in lost credibility with buyers. Government agencies will notice gaps or vague claims. In the worst case, this could damage trust or even cost you contracts.
Bottom line: Writing your own VPAT/ACR is possible but it requires honest self-assessment and strong internal accessibility expertise.
Q: Will anyone check my VPAT for accuracy?
A: Yes, buyers and procurement officers often review carefully. They will find out if it looks copied or inconsistent.
👉 Need help? If writing your own VPAT feels risky, reach out to ADACP. Our experts can create an accurate and compliant VPAT/ACR so you can avoid mistakes and build trust with buyers. Schedule a free consultation today for writing your VPAT.
Step-by-Step Guide to Writing the VPAT ACRs
Below is a simple, step-by-step guide that will walk you through the whole process of writing a VPAT and generating an ACR.
Step 1: Download the Correct Template
There are a few common ones:
- VPAT 2.5 Rev 508 → for U.S. Section 508 compliance.
- VPAT WCAG → for international buyers who ask for WCAG 2.1 compliance.
- VPAT EN 301 549 → often used in Europe.
Using the wrong template can delay your chances of approval. If you are unsure about the version, ask the buyer or check the request for proposal (RFP).
Step 3: Review Accessibility Standards
Most VPATs are based on WCAG 2.1 Level AA, the global standard. WCAG is organized around four principles, often called POUR.
You don’t need to memorize all the success criteria, but you should understand the basics so you can test your product correctly.
Q: Why is WCAG 2.1 Level AA important for my VPAT?
A: Because most organizations and governments require it. Showing compliance with WCAG 2.1 Level AA in your VPAT builds trust and makes your product easier to sell.
Step 4: Test Your Product Against Standards
You need to actually check your product for accessibility. Start with some simple tests:
- Try a screen reader to make sure the content is read properly.
- Use a color contrast checker to see if text and backgrounds meet contrast ratios.
- Navigate with the Tab, Enter and Space keys on your keyboard to see if everything works without a mouse.
👉 Need help with accessibility testing?
If you’re not sure how to test against POUR or WCAG standards, let us handle it. At ADACP, we can run these checks for you and give you clear results.
Step 5: Fill Out the VPAT Table
Once testing is done, you can begin filling out the VPAT table. This is where you report your findings for each accessibility criterion. The VPAT table usually has three key columns:
- Supports → Your product fully meets the requirement.
- Partially Supports → Some parts work, but others do not.
- Does Not Support → Your product fails this requirement.
Next to each answer, write notes that explain the result (Image 6).
Source: https://www.adacompliancepros.com/
Step 6: Add Supporting Documentation
Your VPAT is stronger when you back it up with other documents. This can include:
- A link to your Accessibility Statement on your website.
- A short test report that lists the tools or methods used.
- References to any ongoing accessibility improvements.
Adding these extras shows buyers you are serious about accessibility, not just filling out a form.
Step 7: Review for Clarity & Honesty
The final step is to carefully review the VPAT before you publish it.
Final Review Before Publishing
Ask yourself:
- Did I use the correct template?
- Did I note the right product version?
- Are my answers clear, specific, and honest?
- Did I include supporting documents?
Remember: Buyers value transparency more than “Supports Everything.” An honest and professional VPAT builds credibility with procurement officers.
Common Mistakes Beginners Make
Copy-pasting from other VPATs
Many first-timers try to take a shortcut by copying another company’s VPAT. This backfires because every product is different, and mismatched details can raise red flags with procurement teams.
Over-claiming compliance
Declaring a non-compliant product as ‘fully-compliant’ is risky. Over claiming can damage your reputation, so always aim for honest reporting.
Using jargon instead of plain language
The VPAT should be clear for both technical reviewers and non-technical buyers. Too much jargon makes it harder to trust. Keep it precise and easy to read.
Forgetting to update when the product changes
A VPAT written two years ago for version 1.0 won’t reflect today’s version 3.0. Outdated VPATs create trust issues and can block sales.
Q: What if I’m not 100% compliant?
Honest reporting of non-compliance is perfectly fine. If you’re not 100% compliant, simply mark areas as “partially supports” and explain your improvement plan. Learn more about creating a VPAT in our detailed guide [VPAT ACR for Section 508 and WCAG- What you must know].
Should you write it yourself or hire a VPAT writing expert?
Final Tips + Checklist
📝 VPAT DIY Checklist
✅ Collect accessibility documentation, testing reports, and product details.
✅ Select the latest VPAT® version (WCAG 2.1 / 2.2, Section 508, EN 301 549).
✅ Do not over-claim. Mark “Partially Supports” if not fully compliant.
✅ Include notes, test results, and links that prove your claim.
Remember, your VPAT is proof of your commitment to accessibility. Double-check every section and be honest about limitations. A well-prepared VPAT builds trust with buyers and makes your product stand out as both compliant and user-friendly.
FAQs About the VPAT ACR writing
Q: Is writing my own VPAT legal?
A: Many companies write their VPAT legally. However, accuracy is completely your responsibility. Misleading information can create legal risks or even cost you contracts. That’s why many organizations choose to have their VPAT reviewed or written by accessibility experts.
Q: Do all organizations need a VPAT?
A: A VPAT is mandatory if you plan to sell to government agencies, universities or large enterprises. Other buyers may also request it as product accessibility proof. Having one ready can make your company more competitive.
Q: How often should I update it?
A: Best practice is to update your VPAT every time your product has a new release. Update it if you have added features or fixed accessibility issues. This shows buyers that your accessibility efforts are ongoing. At a minimum, review your VPAT once a year to reflect your current product accurately.
Conclusion
Yes, you can write your own VPAT®/ACR. Make sure your statements are accurate and you avoid overpromising. This makes you the #1 choice for compliance teams and also reduces legal risks. So, don’t delay and reach out for a professional review. A well-written VPAT® meets accessibility requirements of your clients.
Schedule a free consultation or book your VPAT accessibility testing and ACR reporting today by completing this contact us form.
Introduction
A VPAT® (Voluntary Product Accessibility Template) and an ACR (Accessibility Conformance Report) are documents that explain how well your product meets accessibility standards like WCAG and Section 508.
Organizations need such documentation for legal compliance. Moreover, these reports also build trust with customers, government buyers, and users with disabilities.
Can I write my own VPAT ACR?
Yes, you can fill out the VPAT on your own if you stay accurate. Remember, honesty is crucial because a sloppy report can hurt credibility. And if you are unsure, bring in ADACP accessibility experts to guide you.
By working with accessibility experts, organizations gain:
- Accurate compliance documentation
- Stronger market opportunities
- Long-term ROI
One well-prepared VPAT ACR can open doors to new markets and deliver measurable returns for years to come.
This guide will show you how to write a VPAT ACR. But the truth is one mistake can cost you contracts and trigger legal risks. That’s why most organizations rely on accessibility experts to ensure success.
What is a VPAT and an ACR?
When organizations talk about accessibility compliance, two terms usually come up: VPAT and ACR. They sound technical but the concepts are simple once we break them down.
The VPATs and ACRs are more than paperwork. They are compliance passports. They help organizations avoid lawsuits and prove to customers that accessibility is taken seriously.
Source: https://www.adacompliancepros.com/voluntary-product-accessibility-template-vpat
Why does this matter in the real world?
Imagine a software company that wants to sell its product to a U.S. government agency. Federal procurement rules require accessibility documentation. The agency will need an official ACR from the organization. Without it, the deal can be rejected outright. With it, the software company removes a major barrier to sales.
Why Would You Write Your Own VPAT/ACR?
Writing your own VPAT/ACR can have clear advantages:
- Cost savings: Smaller companies or startups with tight budgets may take the DIY VPAT route to save money.
- Deeper product knowledge: The in-house ACR drafting forces your developers, product managers, and accessibility leads to take a closer look at how accessibility features are truly built into the product.
- Control over wording and transparency: By writing it yourself, you decide how to explain limitations and strengths. This brings consistency with your brand’s communication style.
However, there are real risks if you make mistakes. Technical errors or overstatements can result in lost credibility with buyers. Government agencies will notice gaps or vague claims. In the worst case, this could damage trust or even cost you contracts.
Bottom line: Writing your own VPAT/ACR is possible but it requires honest self-assessment and strong internal accessibility expertise.
Q: Will anyone check my VPAT for accuracy?
A: Yes, buyers and procurement officers often review carefully. They will find out if it looks copied or inconsistent.
👉 Need help? If writing your own VPAT feels risky, reach out to ADACP. Our experts can create an accurate and compliant VPAT/ACR so you can avoid mistakes and build trust with buyers. Schedule a free consultation today for writing your VPAT.
Step-by-Step Guide to Writing the VPAT ACRs
Below is a simple, step-by-step guide that will walk you through the whole process of writing a VPAT and generating an ACR.
Step 1: Download the Correct Template
There are a few common ones:
- VPAT 2.5 Rev 508 → for U.S. Section 508 compliance.
- VPAT WCAG → for international buyers who ask for WCAG 2.1 compliance.
- VPAT EN 301 549 → often used in Europe.
Using the wrong template can delay your chances of approval. If you are unsure about the version, ask the buyer or check the request for proposal (RFP).
Step 3: Review Accessibility Standards
Most VPATs are based on WCAG 2.1 Level AA, the global standard. WCAG is organized around four principles, often called POUR.
You don’t need to memorize all the success criteria, but you should understand the basics so you can test your product correctly.
Q: Why is WCAG 2.1 Level AA important for my VPAT?
A: Because most organizations and governments require it. Showing compliance with WCAG 2.1 Level AA in your VPAT builds trust and makes your product easier to sell.
Step 4: Test Your Product Against Standards
You need to actually check your product for accessibility. Start with some simple tests:
- Try a screen reader to make sure the content is read properly.
- Use a color contrast checker to see if text and backgrounds meet contrast ratios.
- Navigate with the Tab, Enter and Space keys on your keyboard to see if everything works without a mouse.
👉 Need help with accessibility testing?
If you’re not sure how to test against POUR or WCAG standards, let us handle it. At ADACP, we can run these checks for you and give you clear results.
Step 5: Fill Out the VPAT Table
Once testing is done, you can begin filling out the VPAT table. This is where you report your findings for each accessibility criterion. The VPAT table usually has three key columns:
- Supports → Your product fully meets the requirement.
- Partially Supports → Some parts work, but others do not.
- Does Not Support → Your product fails this requirement.
Next to each answer, write notes that explain the result (Image 6).
Source: https://www.adacompliancepros.com/
Step 6: Add Supporting Documentation
Your VPAT is stronger when you back it up with other documents. This can include:
- A link to your Accessibility Statement on your website.
- A short test report that lists the tools or methods used.
- References to any ongoing accessibility improvements.
Adding these extras shows buyers you are serious about accessibility, not just filling out a form.
Step 7: Review for Clarity & Honesty
The final step is to carefully review the VPAT before you publish it.
Final Review Before Publishing
Ask yourself:
- Did I use the correct template?
- Did I note the right product version?
- Are my answers clear, specific, and honest?
- Did I include supporting documents?
Remember: Buyers value transparency more than “Supports Everything.” An honest and professional VPAT builds credibility with procurement officers.
Common Mistakes Beginners Make
Copy-pasting from other VPATs
Many first-timers try to take a shortcut by copying another company’s VPAT. This backfires because every product is different, and mismatched details can raise red flags with procurement teams.
Over-claiming compliance
Declaring a non-compliant product as ‘fully-compliant’ is risky. Over claiming can damage your reputation, so always aim for honest reporting.
Using jargon instead of plain language
The VPAT should be clear for both technical reviewers and non-technical buyers. Too much jargon makes it harder to trust. Keep it precise and easy to read.
Forgetting to update when the product changes
A VPAT written two years ago for version 1.0 won’t reflect today’s version 3.0. Outdated VPATs create trust issues and can block sales.
Q: What if I’m not 100% compliant?
Honest reporting of non-compliance is perfectly fine. If you’re not 100% compliant, simply mark areas as “partially supports” and explain your improvement plan. Learn more about creating a VPAT in our detailed guide [VPAT ACR for Section 508 and WCAG- What you must know].
Should you write it yourself or hire a VPAT writing expert?
Final Tips + Checklist
📝 VPAT DIY Checklist
✅ Collect accessibility documentation, testing reports, and product details.
✅ Select the latest VPAT® version (WCAG 2.1 / 2.2, Section 508, EN 301 549).
✅ Do not over-claim. Mark “Partially Supports” if not fully compliant.
✅ Include notes, test results, and links that prove your claim.
Remember, your VPAT is proof of your commitment to accessibility. Double-check every section and be honest about limitations. A well-prepared VPAT builds trust with buyers and makes your product stand out as both compliant and user-friendly.
FAQs About the VPAT ACR writing
Q: Is writing my own VPAT legal?
A: Many companies write their VPAT legally. However, accuracy is completely your responsibility. Misleading information can create legal risks or even cost you contracts. That’s why many organizations choose to have their VPAT reviewed or written by accessibility experts.
Q: Do all organizations need a VPAT?
A: A VPAT is mandatory if you plan to sell to government agencies, universities or large enterprises. Other buyers may also request it as product accessibility proof. Having one ready can make your company more competitive.
Q: How often should I update it?
A: Best practice is to update your VPAT every time your product has a new release. Update it if you have added features or fixed accessibility issues. This shows buyers that your accessibility efforts are ongoing. At a minimum, review your VPAT once a year to reflect your current product accurately.
Conclusion
Yes, you can write your own VPAT®/ACR. Make sure your statements are accurate and you avoid overpromising. This makes you the #1 choice for compliance teams and also reduces legal risks. So, don’t delay and reach out for a professional review. A well-written VPAT® meets accessibility requirements of your clients.
Schedule a free consultation or book your VPAT accessibility testing and ACR reporting today by completing this contact us form.
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